A little planning panic!

I am planning a trip with my mom and three good friends. It will be not only my first adult trip without Nighthauk (my hubby), I am also the leader! I am NOT the leading type so this is a big step outside my comfort zone. We are meeting tomorrow to discuss some of the details and I suddenly panicking because I am sure I am going to forget something! We are planning on going to Stratton Pond in mid-April. Those of you who know NE, know that it could be anything from blizzard to heat wave that time of year so some planning will have to be changed last minute.

My biggest fear is packing too much or too little. What types of things can we share? The best ideas concerning food? What can we not do without? Everyone going has a few miles under their belts but most are from man years ago.

I think we will have two in hammocks and three on the ground. I can't convert them all... lol

Any and all (helpful) thoughts are welcomed. :)

Depending on how you are doing meals, sharing stoves and pots is probably the easiest weight/space saving thing you can share.

Spread sheets and or gear grams work great with planning. Figure out what gear you want to take and have a checklist while packing.

Dont forget to have FUN!!!

Show confidence....even if you have to fake it. Lead on.
Shug

I agree with the spreadsheeting. Use Google Docs and you can share it so everyone can have input. As leader you don't have to know everything, you just have to know who to ask questions of :)

Personally I break my spreadsheet down in a couple of ways:

Catagory: Cook Kit - Food - Sleeping/Tent - Ditty bag - First Aid - Clothing

These get broken down into two parts - Required & Nice to have

If you get everyone to put together something similar, you will all be able to figure what is needed solo and what can be shared.

Just a suggestion :) I know if I see it laid out it makes it easier and I am not so worried about it. Everybody has their own method. No doubt you will find yours.

Andrew Skurka's How To Tips...

http://andrewskurka.com/section/how-to/trip-planning/

Thanks everyone! I made a notebook and I'm leading some great people. Here goes!

Even though you are the "leader", there are 5 people all with their own intelligence and experience. Work together and have fun!

The essence of Leadership is delegation of responsibilities. Know who you're going with and what they are good at or enjoy, then assign them a task or responsibility that conforms to that.

The first point in delegation is to define what are individual and group responsibilities. If everyone is going to be responsible for thier own food, clothing, and shelter your task gets much easier as all you need do there is give advice, guidance, and information, and perhaps an offer to review thier individual choices for comment and/or approval. Most camping trips fall into this category as most folks have thier own ideas about things such as food and clothing, your biggest responsibility there would be to insure everyone is making safe and sane choices and finding ways to gently and lovingly tell them that they are out of ther freaking minds if they haven't.

It gets a bit more difficult of you decide to break the trip up into group responsibilities, although there are some that can work well.

An easy example of this would be food and cooking. If you have someone who is good at cooking, delegate them as cook and menu planner, give them some advice and goals to meet (two breakfasts, three lunches and two suppers for five people that will weigh less than three pounds per person). Find out what kind of stove will be used and who will carry it, etc.

One other thing is to be aware of "implied tasks" that might need to be explained, especially to someone who is new to the activity, and this is where checklists come in very handy as they are a good way of outlining implied tasks without insulting the intelligence of the person who is being assigned.

For instance, if you assign someone to make soup, your checklist for them would include the ingredients, cooking pot, utensils needed, clean up supplies, and a box of bag to transport it all.

If you're unfamiliar with the task (somebody tells you that they are going to make Chicken Cordon Bleu on the campfire), you ask them to provide you with a checklist. That way they haved to think things out before they even get started. Its also a good way to assign small tasks to other people (Johnny will get the chicken, Tommy will get the cheese).

Thanks everyone. We decided our dates and trails. A nice relaxing jaunt with no crazy mileage. We decided on communal dinners and on our own breakfast and lunches. I may even be able to convert two more to hanging! We meet again in March to go through our gear and divide up some weight, but the panic is over! :)